Continued Care and Administrative Coordinator


  • Bachelor’s degree preferred, completed AMI Montessori training or willing to become trained
  • Current or willing to obtain requirements such as CPR/AED Training and Mandated Reporter Training and other staff file requirements related to DCF, DPI, NAC, AMI, and OEO
  • Registry Certificate of 7 or higher (Early Education Coursebooks to receive necessary training, if applicable)
  • Possess an attitude that reflects a belief in the philosophy of the IMA organization
  • Physically capable to work with children on the floor, stairs, and playground, as well as to lift materials, classroom furniture, and clean
  • A strong understanding of education, child development, and positive classroom engagement techniques
  • Strong communication and organizational skills, supervisory experience preferred

Daily Expectations:

  • Approach each day, child, presentation, and adult with love and understanding
  • Strive to create peace within the classroom and within the entire school community
  • Embrace life-long learning experiences and be open to communication
  • Speak respectfully and purposefully to children, peers, and administrators
  • Adhere to all AMI Montessori policies and philosophies
  • Adhere to all WI state licensing regulations
  • Consistently arrive to work in a timely fashion
  • Consistently communicate regarding work and children with supervisors and staff in a professional manner
  • Model a healthy, positive, and inspirational attitude and energy for Montessori work, presentations, and all interactions with staff, children, parents, and professionals of IMA(P)
  • Encourage a strong sense of community within the classroom, the school, and the neighborhood
  • Be physically, mentally, and emotionally present with children, staff, and families at all times and adhere to policies and procedures regarding screen usage, positive communication, and classroom engagement
  • Use careful observation and caring interactions with children, Montessori teachers and staff must first believe in each child and guide each child to reach his/her full potential by supporting the planes of development, human tendencies, and sensitive periods
  • Supervise daily activities for the indoor and outdoor environments
  • Maintain classroom and workspace in a clean, orderly, and safe fashion and assist in daily operations of school (answer phones, take out garbage and recycling, collect mail, send mail, etc. as may be necessary)
  • Continue to work towards anti-bias, anti-racist, and whole-person education
  • Communicate daily with the Heads of School

Specific Job Duties:

During COVID-19:

  • Work directly with the children in Emergency Care Programming to support their Distance Learning experience and needs
  • Support the IMAP Director of Admissions and Student Affairs in coordinating enrollment in the Emergency Care Program
  • Communicate daily/weekly with IMAP Lead Guides and Supporting Educators regarding Distance Learning expectations and work requirements as to best support the student’s work completion
  • Complete lesson plans and student observations weekly in accordance with DCF and NAC requirements
  • Adhere to all COVID-19 cleaning procedures and protocols for heavily used areas and materials, including restrooms and common areas

School Day:

  • Coordinate staff absences for Continued Care Programs
  • Hold daily check-ins with After School team
  • Attend all staff meetings
  • Answering phone calls, taking messages, bringing materials and communications to and from classrooms, filing staff and student information, and executing other administrative tasks
  • Daily School scheduling: Assist in implementing any staff scheduling changes, verifying adequate staff scheduling
  • Daily After School scheduling: receive and return emails/phone calls in regards to After School drop-in requests, verifying student-teacher ratios are compliant with licensing
  • Greeting students, staff, and families as they enter and exit the building
  • Working in classrooms as a floating assistant during down times (nap room, lunch and bathroom break coverage), if needed
  • Recruiting and overseeing volunteers brought into the school and Continued Care Programs

Before and After School Programming:

  • Holding formal and informal check-ins with Before and After School Staff
  • Strong communication between classroom teacher and parent pick-up in regards to daytime updates with students
  • Oversee lesson plan development and implementation for After School program
  • Adhere to all licensing regulations from the Department of Children and Families and the National Accreditation Commission
  • Oversee volunteers
  • Working with students in After School, and filling in for absent After School teachers

Supervised by: Heads of School

To apply for this job email your details to employment@isthmusmontessoriacademy.org

About Isthmus Montessori Academy (Public)

IMA(P) serves children ages two months to 15 years, providing AMI Montessori Nido, Young Children’s Community, Primary, Elementary, and Adolescent Programs in Madison’s first, public AMI Montessori school.

We are housed in an architect designed building with outdoor access from the lower-level classrooms, multiple gathering areas, a lactation room, a full commercial kitchen for our snack and hot lunch program, and beautiful natural light throughout. Located at the base of the isthmus of Madison, the capital city of Wisconsin, our school benefits from access to the beautiful lakes, arboretum, world-class university, and one of the largest and best farmers markets! Madison is a city of culture, music, festivals, global cuisine, and full of caring, creative, innovative, and genuine people.
Honoring the spirit of each child is the driving force for our teachers and families. Won’t you join us in offering education founded on peace, sustainability, and community?